State Department of Corrections
A US State Department of Corrections (DOC) was looking to replace their data system, Power Way, which was used to store all scanned documents related to adult and juvenile offenders in the State. This system was very limited in its functionality, only allowing the user to search for documents based on one field – the document name. This field was actually a concatenation of several metadata elements, so the data integrity of the old system was also corrupt.
In the old system, all paper documents created at the DOC facilities were copied and mailed to DOC’s central offices. From here they were scanned and stored in the Power Way system. The need was for a more scalable enterprise solution to accommodate a scan/store model. Documents need to be scanned both in the central office and the facilities, eliminating the need to mail the documents. The amount of data in Power Way had grown to over 1,000,000 documents with several hundred pages scanned a day.