VERSExporter for Records
Preserving permanent electronic records, which are being produced in the regular course of business, has become a challenge for many organizations. Public Records office of Victoria (PROV) came up with a strategy for preserving long term electronic records known as Victorian Electronic Records Strategy (VERS). VERS standard specifies a metadata scheme which retains the basic information for an electronic record to aid in preserving its context even after a long period of time. VERS specifies a system-independent approach which relies on XML rather than specific applications (like Office, PDF) to export the record and its metadata.
For a record keeping system to be VERS compliant, it must satisfy 5 specifications:
1: System Requirements for Preserving Electronic Records - This covers the overall functions that a record-keeping system must perform to preserve electronic records for a substantial period.
2: VERS Metadata Scheme - This covers the metadata that a record-keeping system must hold to conform to VERS.
3: VERS Standard Electronic Record Format - This covers the technical definition of the VERS Encapsulated Object (VEO) format; the mandatory long-term format for records.
4: VERS Long Term Preservation Formats - This covers the data formats that PROV accepts as suitable for representing documents for a significant period.
5: Export of Electronic Records to PROV - This contains details of the approved media and mechanisms by which PROV will accept an export of electronic records.